Professional Goal Three:
“To establish and facilitate the use of an online collection of shared documents that are accessible to the Franklin and South Auckland syndicates”
Background Information
We are keen to cut down the huge amount of physical paperwork and multitude of emails that go back and forth and cause confusion when sending documents as attachments. We decided we wanted to have each shared document to be in a place where it could be accessed by all RTDs yet be as convenient as sending an email or writing on a piece of paper. In the past we had tried several methods including pages stuck on a shared wall that RTDs wrote on, dropbox sharing and email but none were completely efficient. After some research into accessibility Colleen and I decided to set up a shared Google drive for our respective teams. We intersected this with a Shared “Anton Centre” drive space which is the focus of this goal.
Action Step: Ensure all RTDs have a g-mail address
Resources Needed: internet, phone number to get email address
Measureable Outcome: "All RTDs in South Auckland and Franklin have an individual gmail address"
Completion Date: February 2014
Action Step: Set up a google drive Shared Folder and grant access to all RTDs in South Auckland and Franklin
Resources Needed: Mostly a time factor. Can use Friday afternoon time to meet with individual RTDs to ensure they are set up to access. Team meetings can have time allocated to model and train staff in shared document usage.
Measureable Outcome: "RTDs are able to access, modify and share files and folders on our shared Anton Centre Google Drive".
Completion Date: March 2014
Action Step: Expand the Anton Centre Drive to include a folder for Senior Teachers to add their team timetables into so that Michael can access.
Resources Needed: All ST's will need a gmail address, Colleen is writing instructions, Internet access, basic knowledge of WORD.
Measureable Outcome: "All Auckland syndicates will have added RTD timetables into a single online folder that is accessible by Michael and the senior teachers."
Completion Date: Completed term 3, 2014
Action Step: Share the google drive experience with other KDEC staff
Resources Needed: Paul could present a session at the KDEC conference
Measureable Outcome: "Paul presents a session at the KDEC conference that highlights the positives and shortfalls of having a shared syndicate folder"
Completion Date: Was not accepted as a presenter.
Evaluation
- The drive has now become essential in our two teams and has done away with the problem of multiple documents. I am pleased to see more staff using their own personal drives to upload important docs for easy access.
- With the new introduction of Google docs KDEC-wide, I believe our two teams will be the fastest off the mark in it's use given our year-long experience with it already.
Appraisee: Paul Taylor
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